CareMaster’s AI Roster Optimiser is designed to help NDIS and Aged Care providers take control of workforce planning with speed, accuracy, and compliance built in. Using intelligent algorithms, it analyses your team’s availability, participant needs, and award rules to generate optimised rosters—fast.
Key benefits include:
✅ Automatically matches the right staff to the right shifts
✅ Considers availability, travel time, qualifications, and participant preferences
✅ Real-time compliance checks against SCHADS Award
After completing the scheduling process, all bookings are seamlessly integrated into the roster section of CareMaster’s employee rostering software. Within the roster, you have the convenience of viewing all the scheduled bookings in one centralised location. By applying filters for daily, weekly, fortnightly, or monthly views, you can easily navigate through the roster and access the specific timeframe you need. Moreover, the roster interface provides quick summary windows that appear when you click on individual bookings, offering concise and relevant information at a glance. This feature-rich functionality allows for efficient roster management, enabling you to stay organised and have a comprehensive overview of your scheduled bookings within CareMaster.
The rostering feature in CareMaster employs a colour-coded system, providing easy recognition of tasks assigned to individuals throughout the entire organisation. This visual representation enhances task identification and facilitates quick comprehension of assigned responsibilities. With colour-coded rostering, you can effectively manage and coordinate tasks, ensuring seamless communication and efficient workflow across the business.
By double-clicking on a booking/support in CareMaster’s roster, a convenient quick view window instantly appears above the roster interface. This intuitive design allows users to access all editable capabilities without navigating to a separate section of the NDIS software. This streamlined approach ensures that tasks can be performed quickly and accurately, providing a seamless user experience. For instance, if a rostered booking needs to be assigned to a new Support Worker, this quick view window enables swift allocation without interrupting workflow. In cases where bookings/supports have associated rules, such as recurring weekly appointments, CareMaster prompts the user before making changes. The employee rostering software notifies users of the rules and offers the option to apply the change to the specific booking/support or to all future recurring bookings/supports. This thoughtful feature ensures compliance with established rules while maintaining efficiency and accuracy within the CareMaster Software.
Monitoring Employee Schedules and Hours Worked
Assigned bookings are highlighted in green within CareMaster. This visual cue allows for easy identification of booked tasks. Additionally, the software conveniently displays the total hours worked by each worker for the designated period of time. This feature provides a clear overview of worker hours, aiding in efficient management and resource allocation for employee scheduling. With the visual distinction of assigned bookings and the visibility of total hours worked, CareMaster facilitates effective monitoring and organisation of workforce scheduling.
The multi-view feature in CareMaster presents a comprehensive display of support, attendance tracking, and bookings across various timeframes, including day, week, month, and fortnight. This functionality allows users to conveniently access and review all scheduled supports and bookings within the selected timeframe. Moreover, the multi-view display provides a clear overview of the total hours accumulated for all supports and bookings across the business. This aggregated information facilitates effective workload management, resource allocation, and decision-making. With the multi-view display, users can efficiently track and analyse scheduling data, ensuring smooth operations and optimised utilisation of resources within CareMaster.
Employee Availability and Scheduling Flexibility
At the top of each rostering view (day, week, month, and fortnight) in CareMaster, you will find the daily sum of total booked support hours. This valuable information provides a quick overview of the total support hours scheduled for each day within the respective timeframe. By displaying the daily sum prominently, users can easily assess and monitor the workload distribution across different periods. This feature aids in efficient resource management, workload balancing, and optimising scheduling decisions. With the daily sum of total booked support hours readily available, CareMaster enables users to effectively plan and allocate resources for enhanced operational efficiency.
In the rostering view, you have the option to filter by various criteria such as worker, region, location, confirmed status, notified status, and worker assignment, among others. This filtering capability is easily accessible through a convenient pop-up window located above the roster, allowing for efficient filtering without the need to navigate away from the rostering screen. Once the filtering parameters are set and saved, the roster will be displayed according to the chosen filters. Additionally, the booked hours will be automatically filtered based on these preferences, and the filtered total hours will be updated at the top of the screen. This streamlined filtering process saves time and provides a clear overview of the roster based on the selected criteria, enhancing the rostering process in CareMaster.
Rosters and Payroll Software Integration
CareMaster’s employee scheduling software provides a convenient feature to email rosters directly from the rostering screen. At the top of the roster, an accessible button in a user-friendly pop-up window is available for this purpose. The pop-up window includes fields to specify the date range of the roster to be emailed, recipients of the email, and an option to customise the subject of the email. This streamlined process ensures clarity and ease of use when generating and sending roster-related emails. The email sent from CareMaster includes the roster itself, a list of the participants involved, and a PDF calendar attachment, providing comprehensive information to Support Workers. This feature enables efficient communication and distribution of roster details, facilitating effective coordination and scheduling within the CareMaster NDIS software.
CareMaster offers the capability to email rosters to participants for a specified day, week, fortnight, or month. This functionality allows for seamless communication of roster information directly to the relevant individuals. Whether it’s a daily, weekly, fortnightly, or monthly roster, CareMaster’s online roster software simplifies the process of sending rosters via email, ensuring that participants receive the necessary schedule details in a timely manner. This feature enhances communication and coordination within the business, enabling efficient scheduling and improved workflow management.
CareMaster’s payroll integration streamlines employee timesheets generation for payroll processing, making it easier to manage wage costs.
The CareMaster’s NDIS Rostering Software is a centralised location of scheduled bookings with easy to access details helpful for Providers in managing tasks and supports.
Rostering With Bulk Changes
The rostering page in CareMaster empowers users to make bulk changes to employee rosters with a simple click of a button. This feature streamlines the process of making simultaneous modifications to multiple aspects of the roster. Users have the flexibility to apply bulk changes to various areas of the rostering app, including the date, participants, staff support, service organisation, and service type. This functionality allows for efficient and convenient roster management, enabling users to quickly adjust and update multiple roster entries in one action. By offering the ability to make bulk changes, CareMaster enhances productivity and flexibility, ensuring accurate and synchronised rostering across different elements of the scheduling process.
For those interested in a more in-depth understanding of CareMaster’s award interpretation, timesheet management, and payroll integration with various NDIS software platforms, CareMaster offers personalised demonstrations focused on the accounting software integration. To arrange a visual demonstration and gain a comprehensive understanding, please reach out to CareMaster for assistance.
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